There are plenty of reasons for installing Microsoft Outlook or Outlook Express. But if you spend a lot of time creating and attempting to share Excel spreadsheets, one of the most beneficial reasons might just be the ability to embed a worksheet right into an email and send it directly from Excel.
Distributing a worksheet via email allows you to not only quickly share your work, but also use HTML formatting so almost anyone can view it. It also cuts down on hassle, since there’s no need for opening or downloading attachments.
Start by preparing your worksheet. Open or create the worksheet you want to email. Now is when you want to make any customizations to your sheet, as well. Adding cell borders, for example, can improve readability for your recipients. You can also add comments that describe your worksheet’s contents by selecting Comment from the Insert menu.
Next, start an email message within excel. Click on the Email button from the Standard toolbar. An email header will appear, which allows you to create your email options. In the To and CC boxes, enter the names of your desired recipients. You can also choose from names in your contact list by clicking on the address book icon next to the word To.
You can also send a blind carbon copy by clicking Options on the email header, and then choosing Bcc. This allows you to send a message to someone privately.
The worksheet’s file name will appear in the Subject box of the email header. You can delete this and change the subject if you prefer.
If you want to include an attached file with your email, click on the Insert File button.
Finally, click on Send this Sheet, which sends a copy of your worksheet to your desired recipients and closes the email header. On your screen, the worksheet will remain open, allowing you to continue working on it. The next time you save your worksheet, the email information, including any file attachment and the recipients’ contact information will be saved with it. This saves you time when you’re going to send an updated version to the same people.