Microsoft Word is the world’s most popular word processing application. You can use it to create letters, blogs, email, articles and books, among others. It has extensive publishing capabilities and can integrate with Microsoft Excel and other programs. Word can easily accommodate large manuscripts, but the first time you deal with chapters can be a hassle.
Chapters in Word
If you are writing a book or other multi-chapter work, you will definitely want to keep all the material in a single file, so that you can apply global changes, such as a font change, in one easy operation. If it’s the first time you are working with chapters in Word, you’ll need to consider a few items:
. Chapter separation
3. Headers and Footers
. Table of Contents
There are other considerations as well, but these items are a good place to start.
You create separate chapters to break the work up into manageable pieces. You can give each chapter its own unique header and footer. When you generate your table of contents, each chapter and its page number will have its own entry. To break you document into chapters, use the Page Layout/Page Break tabs to insert a next-page section break at the end of each chapter. If you like, you can set each chapter to begin on an even-numbered page.
Of course, you’ll want to identify each chapter with a title and/or number. Simply enter the chapter title, highlight it and then select Heading 1 from the Home/Styles tab. If you’d like to automatically generate the chapter number, modify the Heading 1 format with the left mouse button, choose Format and then Numbering. If you have a preface or other front-of-book material, the first chapter might not be the first section. No matter — reselect the first chapter heading, left click on Numbering and the reset the starting number to 1.
Headers and Footings
If you’d like to customize each chapter’s headers and footers, you have several options. Double click on the header or footer section and the Header and Footer Tool will appear. You can deselect Link to Previous so that each section is unique. You can also specify different even and odd pages and a different first page. You must decide where to place page numbers, a starting page number and whether to restart page numbering for each chapter.
Table of Contents
The simplest procedure is to insert the table of contents at the front of the document, after the title page. You can set how far down the heading list you wish to display, but the easiest procedure is to limit the table to Heading 1. You have various formatting and style options. The biggest problem is usually the preface, which should not get a chapter number.
The preface or introduction is usually the first section. The way to make it different from a regular chapter is to create a new style based on Heading 1 and name it “Preface.” Then, remove the chapter numbering and reset the header/footer page numbering to lower-case Roman numerals. The table of contents will list the preface without giving it a chapter number.