Microsoft Office 2010 Accessibility Checker

Information requirements are quickly changing, so your files and documents need to change with them. With MS Office 2010’s Accessibility Checker, you can identify and resolve any accessibility issues with your documents and get work done as you need it.

Accessibility Checker actually works like a spell checker or a grammar checker, in that it zeros in on accessibility issues that might prevent people from getting into your files.

The Checker searches the details of your document for three possible issues: an error, a warning or a tip.

  • An error is given when content exists that makes a file hard or impossible for a person with disabilities to partake in the document.
  • A warning is given when content exists that may make a file hard or impossible for a person with disabilities to use.
  • A tip is given offering suggestions that could make content easier for people with disabilities to understand.

The task pane shows information about why a particular piece may be inaccessible for those with disabilities. Click on the issue and a host of potential solutions will be offered.

Using the Accessibility Checker is easy. Start by clicking on the File tab and then clicking on Info. Follow up by clicking Prepare for Sharing, and an alert will show up if there are any potential issues. To view and repair issues in your file, click on Check for Issues and follow up by clicking Check Accessibility.

After this is completed, you will be returned to your file with the Accessibility Checker findings. A task pane will open that showcases the problem or the potential problem, and it offers a “Why Fix” set of information that proves incredibly helpful.

From there, you can make the necessary adjustments to ensure that accessibility to your file is easy for everyone wanting to use it.