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PowerPoint Tips and Tricks
Discover convenient shortcuts, learn about Screen Tips, navigate your way around the Office button and customize your Quick Access Toolbar with this informative article. Microsoft PowerPoint has several handy shortcut key combinations, including: . Ctrl + C - Copy . Ctrl + P - Print . Ctrl + N - New presentation . F7 - Spell Checker HINT: To find out if a particular button or group has a shortcut key already assigned to it, point your mouse at it without clicking it. If it has one it will be shown. Screen Tips A Screen Tip will appear when you point the cursor at any command button without clicking on it. It will display: . The name of the command . A short explanation of the tool . The … Continue reading
How to show multiple presentation windows in PowerPoint If you need to, you are able to view more than one presentation window that you have open by arranging them: . Click on the View tab in the Ribbon . Click on the button marked Arrange All in the Windows Group A single large PowerPoint window will be opened showing all your active presentation windows arranged side by side. It is also possible to cascade your presentation windows in the PowerPoint program window when required: . Click on the View tab in the Windows Group . Click the Cascade Windows button Your presentation windows will be cascaded, one in front of the other for your convenience. To make a presentation window active to work on, you must switch to that … Continue reading
YouTube can be an excellent source of material to illustrate presentations with. You don't need to move outside of a PowerPoint presentation to build your case with a well-placed YouTube video, though. You can easily embed one inside your presentation. Here's how you do this in PowerPoint 2013. . Click on the Insert tab in PowerPoint. . You will find the option to add an online video to your project under the Video button - one of the last objects on the Ribbon, under the Insert tab. . PowerPoint gives you several online destinations to pick online videos from - Bing Video, Facebook and YouTube, among others. The first time that you pick an online source to add videos from, you need to select it from theAlso … Continue reading
PowerPoint slideshows are an excellent way to get information across in a visual, easy to understand, interactive way. But did you know that you can share your PowerPoint presentations with anyone – even those that do not have PowerPoint installed in their computers? Embedding a slideshow allows users to share photos, swap notes, attend long distance meetings and even promote website features. And without the need to link countless individual photos, reaching a wider audience instantly becomes much easier. With Sky Drive, embedding a PowerPoint show on any web page or blog is fast and easy. The first step, once you’ve created your slideshow using PowerPoint on your PC, is to visit the Sky Drive website. Sky Drive is a free, secure, cloud-based file storage system available from Microsoft. … Continue reading
Creating slides in PowerPoint can be quite time-consuming, especially if those slides contain complicated graphics, special fonts and animation. Once you have the slides exactly the way you want them, you need a way to reuse those elements in future slideshows. Whether you want to reuse an entire slide as is or use it as a template for a similar presentation, you can. To copy a slide from an existing presentation to a new one in PowerPoint, just follow these simple steps. Open the presentation that contains the slide you want to copy. Locate the slide in the thumbnail preview. Right-click the slide and choose Copy. Open the presentation you want to copy the slide to. Right-click a blank area in the Slides pane and click Paste. To drag … Continue reading
We’ve all seen a run-of-the-mill PowerPoint presentation. The presenter clicks a button and instantly, one slide changes to the next. There are no special effects, which is fine for business meetings and other occasions that call for unadorned slide shows with minimal distraction. However, if you’re doing a fun, artistic, or casual presentation, you might be surprised to learn how a few nice transition effects can add special appeal to your slide show. With the Animations feature, you can mimic some filmmaking effects to allow slides to smoothly “transform” into successive slides. You can use these animations to add a whimsical or imaginative touch to your presentation. Here’s how to take full advantage of the transition effects that PowerPoint offers, step-by-step: 1. Make sure that, on the left side of … Continue reading
You can change the colours of your SmartArt graphic to any predefined option or you can choose to change the colours of each individual object in your SmartArt. Open the presentation that contains the SmartArt graphic you would like to recolour. Click the SmartArt graphic to display the SmartArt Tools tabs – Design and Format. To change the colours of your SmartArt graphic to a predefined colour, click the Design tab under SmartArt Tools and click Change Colors in the SmartArt Styles group to display the colour options. Hover your mouse over any of the colour options to display a preview of the colours in your SmartArt graphic. NOTE: These colours are defined by the presentations colour scheme. To apply the colours to your SmartArt graphic, click the colour option. … Continue reading
Once you have created your presentation in PowerPoint 2010, you may want to change the way some of the text appears. This could be a title, text you want to emphasise or text that needs to stand out against the background. A font’s colour, style or size is known as its attributes and they call all be adjusted in the Font group on the Home tab. Open the presentation containing the fonts you would like to change. Select the text or the text box and on the Home tab, select one of the options in the Font group. Font: Change the type of the font. Click the drop-down arrow to display a choice of fonts. Hover your mouse over any of the fonts to see a preview of your text … Continue reading
After creating your PowerPoint 2010 presentation, you may wish to apply different formats such as a background colour, font style, text size or colour scheme. As Theme is a combination of these different types of formats which allow you to quickly change the look of your presentation without going to each individual slide to change the formatting of the various elements. Open the presentation that you would like to apply the theme to. On the Design tab view the themes available in the Themes group. To view more themes, click the list arrow to the right of the themes displayed. Any Built-in or Custom themes will be displayed as well as any from the Microsoft Office website (Office.com). The themes currently use in this presentation will be displayed under the … Continue reading
SmartArt is a feature in PowerPoint 2010 that provides you with the option to add a graphic with a predefined layout. There are a number of categories of graphics including lists, hierarchies and process flow layouts. Open the presentation that you would like to add the SmartArt graphic to. On the Insert tab click SmartArt in the Illustrations group. NOTE: If your slide layout contains a Content object, you can click the SmartArt icon to access the SmartArt gallery: You now have the option to select the type of SmartArt graphic you would like to insert. Click any of the categories on the left to display a list of related graphics in the centre. Select one of these graphics to see an enlarged image on the right with a short … Continue reading