Word Tips and Tricks

Secret Word Features That Are Useful, and Fun by Kelly Lynn

  If you just want a few paragraphs of text At times, when you're experimenting with a feature in Word and just want some text to test it on, you'd find some text somewhere, copy it and paste it in. To save you the trouble, Word includes a text generator feature: =rand() . Typing this string in and hitting Enter generates paragraphs of text, usually from the Help manual. You can tweak this feature for more customized results: you need to put two numbers in the brackets and separate them with a comma. For instance, the string =rand(7,5) will result in five paragraphs of seven lines each. When a Word file has become corrupted Sometimes, Word files get corrupted and refuse to open. Your first option should be the automatically … Continue reading

Three Neat Moves on Microsoft Word by Kelly Lynn

  Microsoft Word has a great many features and shortcuts that most of its users never learn about. The three handy features described here are among the most useful on the program. Go To (for quick skipping about within a document) The Go To feature in Microsoft Word is one of the program's most ignored. It can be of particular value if you work on multiple-page documents where you repeatedly move back and forth between specific points. The function appears as a tab on Word's Find and replace feature. It's easy to directly access, too. You only need to use the Ctrl + G shortcut or simply press F5 from within Word. Once you have the Go To dialog box open, you simply need to select Page in the Go … Continue reading

Is Your Microsoft Office Document About To Rat You Out? by Kelly Lynn

  Each of the programs included in Microsoft Office maintains a metadata record that is kept hidden from plain view. The record on each document includes information on the name of every person who has worked on it, the amount of time that has been spent on it, information about every version of the document that has ever existed and the comments and changes inserted, among other things. Anyone who needs to send an Office document to someone else would do well to think about this additional information appended to it. It could get them into trouble. What could possibly go wrong? Many people take the risks involved in Office document metadata lightly and only wake up to the dangers involved when they actually get into trouble. A few examples … Continue reading

4 Useful Word Features You Probably Never Knew Existed by Kelly Lynn

  Microsoft Word comes with an extremely rich feature set. With thousands of options to dig through, though, the average user can find it hard to know where to look. some of these great features on Word are in plain sight. Yet, many users have never noticed them. The multiple Cut+Paste feature For some reason, the standard Cut feature on Windows has always only been able to hold one piece of information at a time. If you need to assemble a number of sections of text from different places in a Word file and add them to your clipboard, the standard Cut utility doesn't help. Microsoft Word, though, has an advanced Cut feature that helps: it's called Spike . For each block of text that you wish to cut to … Continue reading

Five Expert-Level Tips for Microsoft Word by Kelly Lynn

  Microsoft Word comes with a number of advanced features to help in nearly every kind of situation that calls for writing. The five tips below can be useful additions to your bag of Word tricks. Use Kerning While many word processing software packages usually only offers fixed character spacing, professional-level desktop publishing software always comes with an expert-level feature called kerning. It allows customizable character spacing for a visually pleasing effect. Microsoft Word offers kerning, too -- even if it doesn't come activated out-of-the-box. Clicking on the little pop-out button on the Fonts section on the Home tab  turns brings up the Fonts Properties dialog. Under the Advanced tab on the  box, clicking in the checkbox named Kerning for fonts turns the feature on. Insert Excel charts from within Word You … Continue reading

Handling Chapters in Word by Kelly Lynn

  Introduction Microsoft Word is the world's most popular word processing application. You can use it to create letters, blogs, email, articles and books, among others. It has extensive publishing capabilities and can integrate with Microsoft Excel and other programs. Word can easily accommodate large manuscripts, but the first time you deal with chapters can be a hassle. Chapters in Word If you are writing a book or other multi-chapter work, you will definitely want to keep all the material in a single file, so that you can apply global changes, such as a font change, in one easy operation. If it's the first time you are working with chapters in Word, you'll need to consider a few items: . Chapter separation . Numbering 3. Headers and Footers . Table … Continue reading

Microsoft Word Functions That Can Help You When You Write a Research Paper? by Kelly Lynn

  Research papers often need to use multiple fonts and footnote. They also need to offer their readers help finding their way around. Here are tips that can help you create Word documents that have these features. Sharing documents with new fonts Complex Word documents prepared with different fonts and formatting design don't look the same if they are viewed with any other font. A single changed font can ruin the layout of a complex document. Sharing such documents with others can be a challenge, then. If the receiver doesn't have all the necessary fonts installed on his computer, he might not be able to make sense of the document when he opens it. This is an easily fixed problem, though. Before you share such a Word document, you only … Continue reading

Word 2013 – How to Number Every Single Line and How to Send Emails From Within Word by Kelly Lynn

  Here are two ways to help you get more out of Word 2013. Numbering each line If you write detailed instruction manuals or legal documents where you need to repeatedly make references to very specific things written elsewhere in the document, it can be convenient to have a number for every single line. Merely starting a numbered list with the tools in the Paragraph section of the Home tab may not cut it. With the regular numbered list tool, you don't get to add new paragraphs or headings. You need another tool that lets you simply write as you usually do, but with a number on the left margin next to each line. To start line numbering in Word 2013, you need to head to the Page Layout tab … Continue reading

How to Create Custom Keyboard Shortcuts in Word and How to Automatically Place Text in Tables by Kelly Lynn

  Word gives you many ways to simplify everyday tasks. Here are two helpful tips.   Creating a keyboard shortcut in Word   Word allows easy access to many commands by offering keyboard shortcuts to them. You can use keyboard shortcuts, for instance, to bold a selection (Ctrl+, align text to the left (Ctrl+L) and so on. Not only does Word allow you to change these default keyboard shortcuts, it allows you to even create shortcuts for commands that have no preset shortcut. To create shortcuts, you need to first access the part of your Word Options that deals with customizing the Ribbon. You need to right-click on any part of the ribbon and select Customize the Ribbon . When the dialog box comes up, you need to select All … Continue reading

Microsoft Word: Tips on How to Manage the Formatting on Your Paste and How to Easily Insert Special Characters by Kelly Lynn

  Here are two quick tips to help make life easier using Microsoft Word. Managing the formatting when you Copy and Paste text When you copy text from a webpage or document and use the Ctrl+V keyboard shortcut to paste it into a Word document, the default Paste function on Word brings over not only the text that you've copied but also all the formatting attached to it. For instance, you could find that it comes with unacceptable text colors, bolding and font choices. You don't have to deal with this problem if you choose to paste by right-clicking on the destination document and selecting theKeep Text Only or Merge Formatting Paste options. If you do find that you've managed to copy text over with unacceptable formatting, though, it's easy … Continue reading