Word Tips and Tricks

Microsoft Word Functions That Can Help You When You Write a Research Paper? by Kelly Lynn

  Research papers often need to use multiple fonts and footnote. They also need to offer their readers help finding their way around. Here are tips that can help you create Word documents that have these features. Sharing documents with new fonts Complex Word documents prepared with different fonts and formatting design don't look the same if they are viewed with any other font. A single changed font can ruin the layout of a complex document. Sharing such documents with others can be a challenge, then. If the receiver doesn't have all the necessary fonts installed on his computer, he might not be able to make sense of the document when he opens it. This is an easily fixed problem, though. Before you share such a Word document, you only … Continue reading

Word 2013 – How to Number Every Single Line and How to Send Emails From Within Word by Kelly Lynn

  Here are two ways to help you get more out of Word 2013. Numbering each line If you write detailed instruction manuals or legal documents where you need to repeatedly make references to very specific things written elsewhere in the document, it can be convenient to have a number for every single line. Merely starting a numbered list with the tools in the Paragraph section of the Home tab may not cut it. With the regular numbered list tool, you don't get to add new paragraphs or headings. You need another tool that lets you simply write as you usually do, but with a number on the left margin next to each line. To start line numbering in Word 2013, you need to head to the Page Layout tab … Continue reading

How to Create Custom Keyboard Shortcuts in Word and How to Automatically Place Text in Tables by Kelly Lynn

  Word gives you many ways to simplify everyday tasks. Here are two helpful tips.   Creating a keyboard shortcut in Word   Word allows easy access to many commands by offering keyboard shortcuts to them. You can use keyboard shortcuts, for instance, to bold a selection (Ctrl+, align text to the left (Ctrl+L) and so on. Not only does Word allow you to change these default keyboard shortcuts, it allows you to even create shortcuts for commands that have no preset shortcut. To create shortcuts, you need to first access the part of your Word Options that deals with customizing the Ribbon. You need to right-click on any part of the ribbon and select Customize the Ribbon . When the dialog box comes up, you need to select All … Continue reading

Microsoft Word: Tips on How to Manage the Formatting on Your Paste and How to Easily Insert Special Characters by Kelly Lynn

  Here are two quick tips to help make life easier using Microsoft Word. Managing the formatting when you Copy and Paste text When you copy text from a webpage or document and use the Ctrl+V keyboard shortcut to paste it into a Word document, the default Paste function on Word brings over not only the text that you've copied but also all the formatting attached to it. For instance, you could find that it comes with unacceptable text colors, bolding and font choices. You don't have to deal with this problem if you choose to paste by right-clicking on the destination document and selecting theKeep Text Only or Merge Formatting Paste options. If you do find that you've managed to copy text over with unacceptable formatting, though, it's easy … Continue reading

Getting Work Done on Word 2013 by Kelly Lynn

  Many features on Word 2013 are the same as they have been on earlier versions. Often, though, accessing these features requires a different route. Here’s a short explanation to three such features on Word 2013. Writing a blog post on Word 2013 Word has had the ability to publish directly to WordPress and other blogging platforms for six years now. On Word 2013, the blogging ability is so well developed that Windows Live Writer isn’t necessary for most people. You see the blogging option the first thing you open Word 2013 – it’s the second template on the start-up screen. When you select it, Office right away asks you what blogging platform you are on – WordPress, Blogger, TypePad or a number of other options. Once you select your … Continue reading

Lost an Important File? Here’s How You Go About Recovering It by Kelly Lynn

  Lost An Important File? Here’s How You Go About Recovering It Many people don’t realize how easy it is to accidentally hit Don’t Save when they close a program. A reflexive move such as this can make hours of hard work disappear. As a reasonable assurance against such accidents, applications like Microsoft Word automatically save changes to documents at regular intervals (on Word, the function is called AutoRecover). You can minimize any loss of data by simply shortening the AutoRecover interval. In Word 2010, you need to click on File , select Options at the bottom of the panel to the left to see the AutoRecover option. The Save AutoRecover information every _ minutes box option is set at 10 minutes by default. You can lower it all the … Continue reading

Easily Creating a Bibliography in Word by Kelly Lynn

  Whether you are a high school student working on a research paper for an English class, a college student writing a final thesis, or a professional in any line of work creating an article for a project, writing a bibliography is something most people will have to do at least once in their lives. Bibliographies require a very particular format that can often be confusing and difficult to recreate in a word processor. This article will give you some tricks to ease the frustration of creating a bibliography in MLA format (the most commonly used format) through the use of Microsoft Word and some extremely helpful online sources. If you are at all familiar with the MLA bibliographical format, you know that there is a particular ordering and structure … Continue reading

Simple Ways to Keep a Word Document Protected by Kelly Lynn

  Microsoft Word is easily the most popular word processing program on the market today. Of course, with that popularity comes some security concerns, as well. Luckily, Microsoft has gone out of their way to include features that address those specific concerns. And if you’re lucky enough to be using the latest version of Word, you’ll notice that those security measures are all the more enhanced than in previous incarnations. Here’s a look at two quick and simple tricks for keeping your documents protected with Word 2013: Add a Password One of the most obvious ways to protect anything online is with the addition of a personalized password. Word users have been able to password protect individual documents since the 2007 version, but Word 2013 seems to have streamlined the … Continue reading

5 Incredibly Useful Word Shortcuts by Kelly Lynn

  Microsoft Word is full of useful time saving tools and shortcuts to make your word processing needs easier. Sure, you know how to copy, paste, save and print with the keyboard. But with so many options, it can sometimes be tough to keep track of the other shortcuts that work best for your everyday use. Here’s a look at five of the most useful Word shortcuts you’ll ever memorize: F4 For those unfamiliar with F4, it may just end up becoming your new favorite keyboard shortcut. Pressing the F4 button while you have a Word document open will repeat your most recent action. Be it deleting, copying, pasting, typing or even using another shortcut, this one single button click will repeat it as many times as you want. Excellent … Continue reading

Using Microsoft Word to Create Professional Letterhead by Kelly Lynn

  Consistent, well crafted letterhead is an important part of establishing yourself as a viable company or professional. Unlike documents printed on plain paper, correspondence delivered on paper imprinted with genuine letterhead will give your name a reputation a boost. Additionally, letterhead that contains your company’s name and contact information will make you more memorable to current and potential clients. Sadly, many small and upstart companies, as well as individual professionals that don’t have the budget to spring for a graphic designer or printing company, will often go without letterhead. Luckily, you can use Microsoft Word – a program that you most likely already have installed on your computer – to create polished and professional looking letterhead. Before designing your letterhead, it’s important to take a moment and write down … Continue reading