Word Tips and Tricks

Is Your Microsoft Office Document About To Rat You Out? by Kelly Lynn

  Each of the programs included in Microsoft Office maintains a metadata record that is kept hidden from plain view. The record on each document includes information on the name of every person who has worked on it, the amount of time that has been spent on it, information about every version of the document that has ever existed and the comments and changes inserted, among other things. Anyone who needs to send an Office document to someone else would do well to think about this additional information appended to it. It could get them into trouble. What could possibly go wrong? Many people take the risks involved in Office document metadata lightly and only wake up to the dangers involved when they actually get into trouble. A few examples … Continue reading

4 Useful Word Features You Probably Never Knew Existed by Kelly Lynn

  Microsoft Word comes with an extremely rich feature set. With thousands of options to dig through, though, the average user can find it hard to know where to look. some of these great features on Word are in plain sight. Yet, many users have never noticed them. The multiple Cut+Paste feature For some reason, the standard Cut feature on Windows has always only been able to hold one piece of information at a time. If you need to assemble a number of sections of text from different places in a Word file and add them to your clipboard, the standard Cut utility doesn't help. Microsoft Word, though, has an advanced Cut feature that helps: it's called Spike . For each block of text that you wish to cut to … Continue reading

Five Expert-Level Tips for Microsoft Word by Kelly Lynn

  Microsoft Word comes with a number of advanced features to help in nearly every kind of situation that calls for writing. The five tips below can be useful additions to your bag of Word tricks. Use Kerning While many word processing software packages usually only offers fixed character spacing, professional-level desktop publishing software always comes with an expert-level feature called kerning. It allows customizable character spacing for a visually pleasing effect. Microsoft Word offers kerning, too -- even if it doesn't come activated out-of-the-box. Clicking on the little pop-out button on the Fonts section on the Home tab  turns brings up the Fonts Properties dialog. Under the Advanced tab on the  box, clicking in the checkbox named Kerning for fonts turns the feature on. Insert Excel charts from within Word You … Continue reading

Handling Chapters in Word by Kelly Lynn

  Introduction Microsoft Word is the world's most popular word processing application. You can use it to create letters, blogs, email, articles and books, among others. It has extensive publishing capabilities and can integrate with Microsoft Excel and other programs. Word can easily accommodate large manuscripts, but the first time you deal with chapters can be a hassle. Chapters in Word If you are writing a book or other multi-chapter work, you will definitely want to keep all the material in a single file, so that you can apply global changes, such as a font change, in one easy operation. If it's the first time you are working with chapters in Word, you'll need to consider a few items: . Chapter separation . Numbering 3. Headers and Footers . Table … Continue reading

Microsoft Word Functions That Can Help You When You Write a Research Paper? by Kelly Lynn

  Research papers often need to use multiple fonts and footnote. They also need to offer their readers help finding their way around. Here are tips that can help you create Word documents that have these features. Sharing documents with new fonts Complex Word documents prepared with different fonts and formatting design don't look the same if they are viewed with any other font. A single changed font can ruin the layout of a complex document. Sharing such documents with others can be a challenge, then. If the receiver doesn't have all the necessary fonts installed on his computer, he might not be able to make sense of the document when he opens it. This is an easily fixed problem, though. Before you share such a Word document, you only … Continue reading

Word 2013 – How to Number Every Single Line and How to Send Emails From Within Word by Kelly Lynn

  Here are two ways to help you get more out of Word 2013. Numbering each line If you write detailed instruction manuals or legal documents where you need to repeatedly make references to very specific things written elsewhere in the document, it can be convenient to have a number for every single line. Merely starting a numbered list with the tools in the Paragraph section of the Home tab may not cut it. With the regular numbered list tool, you don't get to add new paragraphs or headings. You need another tool that lets you simply write as you usually do, but with a number on the left margin next to each line. To start line numbering in Word 2013, you need to head to the Page Layout tab … Continue reading

How to Create Custom Keyboard Shortcuts in Word and How to Automatically Place Text in Tables by Kelly Lynn

  Word gives you many ways to simplify everyday tasks. Here are two helpful tips.   Creating a keyboard shortcut in Word   Word allows easy access to many commands by offering keyboard shortcuts to them. You can use keyboard shortcuts, for instance, to bold a selection (Ctrl+, align text to the left (Ctrl+L) and so on. Not only does Word allow you to change these default keyboard shortcuts, it allows you to even create shortcuts for commands that have no preset shortcut. To create shortcuts, you need to first access the part of your Word Options that deals with customizing the Ribbon. You need to right-click on any part of the ribbon and select Customize the Ribbon . When the dialog box comes up, you need to select All … Continue reading

Microsoft Word: Tips on How to Manage the Formatting on Your Paste and How to Easily Insert Special Characters by Kelly Lynn

  Here are two quick tips to help make life easier using Microsoft Word. Managing the formatting when you Copy and Paste text When you copy text from a webpage or document and use the Ctrl+V keyboard shortcut to paste it into a Word document, the default Paste function on Word brings over not only the text that you've copied but also all the formatting attached to it. For instance, you could find that it comes with unacceptable text colors, bolding and font choices. You don't have to deal with this problem if you choose to paste by right-clicking on the destination document and selecting theKeep Text Only or Merge Formatting Paste options. If you do find that you've managed to copy text over with unacceptable formatting, though, it's easy … Continue reading

Getting Work Done on Word 2013 by Kelly Lynn

  Many features on Word 2013 are the same as they have been on earlier versions. Often, though, accessing these features requires a different route. Here’s a short explanation to three such features on Word 2013. Writing a blog post on Word 2013 Word has had the ability to publish directly to WordPress and other blogging platforms for six years now. On Word 2013, the blogging ability is so well developed that Windows Live Writer isn’t necessary for most people. You see the blogging option the first thing you open Word 2013 – it’s the second template on the start-up screen. When you select it, Office right away asks you what blogging platform you are on – WordPress, Blogger, TypePad or a number of other options. Once you select your … Continue reading

Lost an Important File? Here’s How You Go About Recovering It by Kelly Lynn

  Lost An Important File? Here’s How You Go About Recovering It Many people don’t realize how easy it is to accidentally hit Don’t Save when they close a program. A reflexive move such as this can make hours of hard work disappear. As a reasonable assurance against such accidents, applications like Microsoft Word automatically save changes to documents at regular intervals (on Word, the function is called AutoRecover). You can minimize any loss of data by simply shortening the AutoRecover interval. In Word 2010, you need to click on File , select Options at the bottom of the panel to the left to see the AutoRecover option. The Save AutoRecover information every _ minutes box option is set at 10 minutes by default. You can lower it all the … Continue reading