Research papers often need to use multiple fonts and footnote. They also need to offer their readers help finding their way around. Here are tips that can help you create Word documents that have these features.
Sharing documents with new fonts
Complex Word documents prepared with different fonts and formatting design don’t look the same if they are viewed with any other font. A single changed font can ruin the layout of a complex document. Sharing such documents with others can be a challenge, then. If the receiver doesn’t have all the necessary fonts installed on his computer, he might not be able to make sense of the document when he opens it. This is an easily fixed problem, though. Before you share such a Word document, you only need to embed all the fonts necessary to open it, right in the document.
To embed a font in a Word document, you need to click on the Files tab and then Options under it. The Save section of Word Options has a section at the bottom of the window called Preserve fidelity when sharing this document . You need to check the Embed fonts in the file checkbox in this section to enable embedding. Right away, Word automatically puts a list of all the necessary fonts together and embeds them right within the document.
Using footnotes in Word
When the author of a document makes a statement or assertion on a page that could benefit from further clarification – sources, reference information and so on – adding a footnote at the bottom of the page is a common way to provide such clarification.
Inserting footnotes in Word is easy. You just need to bring the cursor to the point on the page that you need to elaborate with a footnote, click on the References tab in the Ribbon and then click on Insert footnote in the Footnotes section. Right away, Word will assign a footnote superscript to the word that the cursor is on and create a footnote with the same superscript at the bottom of the page under a line separator. When the reader rests his mouse over a footnote superscript at any point on the page, he will see the contents of the footnote appear in a tooltip.
Word offers footnote customizing, too – you can use your choice of number format (Roman numerals or special characters), for instance. To make these selections, you need to click on the little arrow on the bottom right of the Footnotes section on the Ribbon and make the selections are you need on the Footnote and Endnote dialogue box that comes up.
If you need to use the same footnote in more than one place, you don’t need to type it out all over again. You simply need to use the Cross-reference option in the Captions section of the References tab on the Ribbon.
Using the navigation pane
On a long research paper or thesis with multiple subheadings on each page, you can help your readers quickly find their way to important parts of the document by offering them navigation help. The Navigation pane in Word is the right tool to use.
To turn on the Navigation pane, you simply need to click on the View tab on the Ribbon and check the Navigation pane checkbox in the Show section. Right away, Word will open the Navigation pane on the left of your Word document with an automatically generated list of all the subheadings in your document (you needs to have created your subheadings with Word’s Heading Styles function for Word to be able to automatically generate the list). Once you have a list to start with, you can rearrange it any way you want by right-clicking on the pane and choosing from the options available. You can create a new subheading, move existing subheadings up or down the list and so on.